Alum
Sees only their own alumni.
- Pages
- Home, Directory, My gifts, Calendar, Get involved
Directory
Alumni
Your entry
| Naledi Dube | Science department chair, Carrow Academy | Class of 2011 | Columbus |
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Alumni network portal & alumni directory
An alumni network portal is where alumni keep their own profiles in a shared directory, see their own giving history, and find reunions and events on one calendar.
Pattern: DirectoryDescribe it to Pory
“Our college's alumni office wants a portal where alumni keep their own profiles, see their giving history, and find upcoming events.”
Viewing as
An alumni network that keeps itself current
Alumni directories go stale because only the office can update them. In Pory each alum keeps their own profile, sees their own giving history, and finds the events coming up, while your team sees the whole network.
- 1.ProfilesEach alum updates their own profile, so the directory stays current without the office chasing changes.
- 2.GivingAlumni see their own giving history; your team sees everyone's.
- 3.EventsReunions and events sit on a calendar every alum can see.
In plain English
How Pory sets it up
Pory gives every alum and alumni office a sign-in of their own. Each alum sees only their own alumni. It covers profiles & giving history. Alumni, gifts, events, invitations, sign-ups, from Ashcombe and alumni office live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Alumni update their own profile, so the directory stays current
The alumni directory went out of date the week each class graduated, and most updates arrived as replies to the newsletter. In Pory each alum signs in and edits their own profile: what they do now, their city, their class. The directory shows everyone's latest, and the office stops retyping job changes gleaned from LinkedIn.
People directoryDone by: Alum
Each alum sees their own giving history, and nobody else's
When alumni asked what they'd given, the office dug through the donor database and replied a week later. In Pory every gift sits in a table with its fund, date, amount and whether a tax receipt went out, and an alum who signs in sees only their own rows. Nobody emails the development office in January for a list of last year's gifts.
Tables to manage recordsDone by: Alum
Reunions, careers talks and city drinks on one alumni calendar
Event invitations were scattered across newsletters, a Facebook group and a class group chat that only half the class had joined. In Pory the office puts every reunion, careers talk and city drinks on one calendar, colored by type, and alumni open any date for the time and place. People stop finding out about the reunion from the photos.
CalendarDone by: Alum
Who sees what in an alumni network portal
Every person signs in to their own view. This is what each role in the demo gets.
Alumni office
Sees every alum in the portal.
- Pages
- Home, Alumni, Gifts, Events, Newsletters
- Can start
- Add an event, Share an update
What’s in the alumni network portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Alumni
- Name (text)
- What I do now (text)
- Class (choice: Class of 2004, Class of 2011, Class of 2016, Class of 2019, Class of 2023)
- City (text)
- About (long text)
Gifts
- Gift (text)
- Date (date)
- Fund (choice: Annual fund, Scholarship fund, Library appeal)
- Amount ($) (number)
- Given by (choice: Monthly autopay, Bank transfer, Check, Phone)
- Status (choice: Received, Thanked)
- Tax receipt sent (yes/no)
- Alum (link)
- Note (long text)
Events
- Event (text)
- Date (date)
- Time (time)
- Type (choice: Reunion, Networking, Talk, Online)
- Where (text)
- Details (long text)
Invitations
- Event (text)
- Date (date)
- Reply by (date)
- Guests (number)
- Alum (link)
- Status (choice: Invited, Going, Declined)
Sign-ups
- Name (text)
- Says they're in (choice: Class of 2004, Class of 2011, Class of 2016, Class of 2019, Class of 2023)
- Course (text)
- Signed up (date)
- Status (choice: Waiting, Verified, Not found)
- Notes (long text)
From Ashcombe
- Title (text)
- Shared on (date)
- Kind (choice: Newsletter, Class news, Appeal update, College news)
- File (file)
Alumni office
- Name (text)
- Role (text)
- Email (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Share
3 partsTables
Search, filters, sorting, inline add and edit. The spreadsheet, minus the sharing accident.
People directory
Portraits, names, and roles from a table, shown only to the roles allowed to see them.
Calendar
Records on a month or week view, by date.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
Alumni management software keeps a directory of graduates current, records their giving and shares events with them. Pory builds an alumni portal from a description of your network, with a sign-in for each alum and a flat price however many alumni join.
Yes. Each alum edits their own profile, and the directory shows the change straight away, so your team stops collecting updates by email.
No. Pory has the directory, profiles, giving history and events, but no feeds or forums. Alumni conversation stays wherever it happens today.
An alum signs in with a link sent to their email and lands on Home. They see Home, Directory, My gifts, Calendar and Get involved, and only the alumni that are theirs.
You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.
More membership portals
All membership portalsNonprofit member portalDues status, benefits, updatesVolunteer management portalSignup, shifts, hoursProfessional association portalMembers & directoryFaith community portalMembers, groups, eventsMutual-aid fund portalRequests & disbursementsChamber of commerce portalBusiness members & eventsStudent clubs portalMembership & eventsDonor portalGiving history, pledges, impact updates
Build your alumni network portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited alumni.