Student
Sees only their own memberships.
- Pages
- Home, Directory, Calendar, My clubs, Forms
- Can start
- Sign up for an event, Ask to join a club, Upload a form
Student club portal for members & events
A student clubs portal is where students sign up and ask to join clubs, club officers approve each join request, and members share a directory and one events calendar.
Pattern: DirectoryDescribe it to Pory
“Our student government runs 40 clubs. Students should sign up and request to join clubs, officers approve requests, and everyone gets a member directory and an events calendar.”
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Join Kingsbridge Student Clubs
Create your account as a student. We'll email you a link to finish.
In plain English
How Pory sets it up
Pory gives every student and club officer a sign-in of their own. Each student sees only their own memberships. It covers membership & events. Club members, events, event sign-ups, forms, club fees and club committees live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Students sign themselves up at the activities fair, not on a paper sheet
Activities fair sign-ups went on paper sheets, and half the email addresses were unreadable by Monday. In Pory a student creates their own account, lands in the student role, and asks to join the clubs they want from there. Club officers stop typing up smudged sign-up sheets on a Sunday night.
Self sign-up into a roleDone by: Student
Club members see who else joined, by name, face and club
Meeting your own club meant a group chat full of phone numbers with no names attached. In Pory members browse a directory of fellow students with each person's photo and club, so the person on the next rope at the bouldering intro session has a name. Nobody spends a semester calling someone "the tall one from Film Society".
People directoryDone by: Student
Every club's intro sessions, socials and film nights on one campus calendar
Club events were announced across four Instagram accounts and a bulletin board by the union café. In Pory officers add each intro session, debate and film night to one calendar, color-coded by club, and students open any date for the time and room. Clashes between film night and the open debate get spotted before the posters go up.
CalendarDone by: Student
Officers clear the join-request pile in one sitting, noting each no
Join requests arrived as DMs to whichever officer the student happened to know, so some sat unanswered for weeks. In Pory every request lands as a card with the student's club and why they want in, and an officer approves or declines it, adding a note when it's a no. Nobody discovers in November that their request vanished.
Approve / reject with a reasonDone by: Club officer
Who sees what in a student clubs portal
Every person signs in to their own view. This is what each role in the demo gets.
Club officer
Sees every membership in the portal.
- Pages
- Home, Memberships, Events, Forms, Officer guide
- Can start
- Add an event, Ask for a form
- Decides
- Marks club members Approved or Declined, with a reason
What’s in the student clubs portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Club members
- Student (text)
- Club (choice: Climbing Club, Debating Society, Film Society, Robotics Club)
- Year (choice: First year, Second year, Third year, Grad student)
- Requested (date)
- Status (choice: Requested, Approved, Declined)
- Why this club? (long text)
- Officer's note (long text)
Events
- Event (text)
- Date (date)
- Time (time)
- Club (choice: Climbing Club, Debating Society, Film Society, Robotics Club)
- Where (text)
Event sign-ups
- Event (text)
- Date (date)
- Student (link)
- Status (choice: Signed up, Waiting list, Canceled)
Forms
- Form (text)
- Needed by (date)
- Club (choice: Climbing Club, Debating Society, Film Society, Robotics Club)
- File (file)
- Status (choice: Requested, Uploaded, Checked)
- Student (link)
Club fees
- Fee (text)
- Due (date)
- Amount ($) (number)
- Status (choice: Due, Paid, Waived)
- Student (link)
Club committees
- Name (text)
- Role (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partSelf sign-up
People create their own account and land in the role you chose for them.
Decide
1 partApprove / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Share
2 partsPeople directory
Portraits, names, and roles from a table, shown only to the roles allowed to see them.
Calendar
Records on a month or week view, by date.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
A student signs in with a link sent to their email and lands on Home. They see Home, Directory, Calendar, My clubs and Forms, and only the memberships that are theirs. From there they can use “Sign up for an event”, “Ask to join a club” and “Upload a form”.
Club officer decide: they mark each one Approved or Declined and give a reason. Everyone else sees the decision and the reason on the record, without the buttons to change it.
Yes. The portal has a sign-up page, and everyone who signs up lands in the student role with that role's view.
More membership portals
All membership portalsNonprofit member portalDues status, benefits, updatesVolunteer management portalSignup, shifts, hoursProfessional association portalMembers & directoryAlumni network portalProfiles & giving historyFaith community portalMembers, groups, eventsMutual-aid fund portalRequests & disbursementsChamber of commerce portalBusiness members & eventsDonor portalGiving history, pledges, impact updates
Build your student clubs portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited students.