Volunteer
Sees only their own hour logs.
- Pages
- Home, My hour logs, Shifts, My checks, Volunteer handbook
- Can start
- New hour log, Sign up for a shift, Upload a document
My hour logs
Volunteer portal for logging hours & rosters
A volunteer management portal is where volunteers sign up for shifts and log the hours they've worked, and the coordinator keeps the roster for every shift and approves the hours.
Pattern: DirectoryDescribe it to Pory
“Volunteers sign up for shifts at our food bank and log their hours; the coordinator keeps the shift roster and approves the hours.”
Viewing as
In plain English
How Pory sets it up
Pory gives every volunteer and coordinator a sign-in of their own. Each volunteer sees only their own hour logs. It covers signup, shifts and hours. Hour logs, shifts, sign-ups, volunteers, checks and who to contact live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Volunteers log their own hours after each shift and see them approved
Hours used to be a paper sign-in sheet that someone typed up at month's end, if the sheet survived the coffee. In Pory a volunteer picks the shift, enters their hours and a note, and watches the log go from Submitted to Approved. The coordinator stops deciphering handwriting on a soggy sheet.
Forms to submit a recordDone by: Volunteer
Coordinators see who's signed up for each shift, and who has canceled
Knowing who was on Saturday meant piecing together replies in a group chat. In Pory the coordinator's Roster page lists every sign-up by shift, with the volunteer, the job they're doing and whether they've confirmed or canceled, so a cancellation on Wednesday sorting shows up before Wednesday. Nobody sends a 7am "is anyone coming?" text.
People directoryDone by: Coordinator
Who sees what in a volunteer management portal
Every person signs in to their own view. This is what each role in the demo gets.
Coordinator
Sees every hour log in the portal.
- Pages
- Home, Roster, Hour logs, Shifts, Checks
- Can start
- Add a shift, Ask for a document
What’s in the volunteer management portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Hour logs
- Shift (link)
- What you did (choice: Front desk, Sorting, Packing, Driver)
- Date (date)
- Hours worked (number)
- Notes (long text)
- Volunteer (link)
- Status (choice: Submitted, Approved, Rejected)
Shifts
- Shift (text)
- Date (date)
- Starts (time)
- Ends (time)
- Location (text)
- Volunteers needed (number)
- Shift lead (text)
- Status (choice: Needs volunteers, Covered, Done)
- Notes (long text)
Sign-ups
- Shift (link)
- Date (date)
- Assignment (choice: Front desk, Sorting, Packing, Driver)
- Volunteer (link)
- Status (choice: Confirmed, Canceled)
Volunteers
- Name (text)
- Next shift (text)
- Usually on (choice: Front desk, Sorting, Packing, Driver)
- Phone (text)
- Started (date)
- Status (choice: Applied, Active, On a break)
Checks
- Document (text)
- Volunteer (link)
- Needed by (date)
- Kind (choice: Driver's license, Food handler, Background check, Orientation)
- File (file)
- Status (choice: Requested, Uploaded, Checked)
Who to contact
- Name (text)
- Role (text)
- Phone (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Share
1 partPeople directory
Portraits, names, and roles from a table, shown only to the roles allowed to see them.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
A volunteer signs in with a link sent to their email and lands on Home. They see Home, My hour logs, Shifts, My checks and Volunteer handbook, and only the hour logs that are theirs. From there they can use “New hour log”, “Sign up for a shift” and “Upload a document”.
You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.
More membership portals
All membership portalsNonprofit member portalDues status, benefits, updatesProfessional association portalMembers & directoryAlumni network portalProfiles & giving historyFaith community portalMembers, groups, eventsMutual-aid fund portalRequests & disbursementsChamber of commerce portalBusiness members & eventsStudent clubs portalMembership & eventsDonor portalGiving history, pledges, impact updates
Build your volunteer management portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited volunteers.