Student
Sees only their own applications.
- Pages
- Home, My applications, My documents, Key dates, Scholarships
- Can start
- New application, Upload a document
- Doesn’t see
- Reviews
My applications
Scholarship application & management portal
A scholarship program portal is where students apply for scholarships, a committee reviews each application, and the coordinator moves applications through review to an award or a decline. Each student sees where their own application stands.
Pattern: RequestsDescribe it to Pory
“Students apply for one of our three scholarships, a volunteer committee reviews every application, and our coordinator awards the winners.”
Viewing as
Scholarships from application to award
A scholarship program asks a lot of students: an application, a personal statement, then weeks of waiting. It asks a lot of the committee too, with every application moving through review at once. Pory gives students one place to apply and see where they stand, and gives the committee a board of applications to move from review to award.
- 1.ApplyStudents apply through your form with their personal statement.
- 2.ReviewThe committee moves each application across a board as it's read, shortlisted and discussed.
- 3.DecideEach application is awarded or declined with a reason, and the student sees the outcome on their own page.
- 4.AlumniRecipients can stay in touch after the award through an alumni portal. See the alumni network portal
In plain English
How Pory sets it up
Pory gives every student, committee member and coordinator a sign-in of their own. Each student sees only their own applications. It covers apply → review → award. Applications, reviews, documents, round dates and team live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Students send one application per scholarship, essay and all
Applications used to arrive as a PDF form with the essay in a separate email, and the coordinator matched them up by last name. In Pory a student picks the scholarship, adds their school and what they plan to study, and writes their personal statement in the same form. Every application arrives whole, with the student's name already on it.
Forms to submit a recordDone by: Student
The coordinator drags applications from committee review to finalist
Knowing which applications the committee had finished meant a color-coded spreadsheet only one person understood. The coordinator sees every application as a card under Submitted, Committee review, Finalist, Awarded or Declined, and drags it along as the committee's scores come in. Anyone on the team can see how far along the round is without asking.
Board by statusDone by: Coordinator
Winners are awarded with a note, and declines say why
Telling forty students the outcome used to take a mail merge and a nervous afternoon. The coordinator opens an application, reads the committee's reviews on it, and awards or declines, writing the reason on the record. A student who missed out gets a real answer, and the coordinator isn't rewriting it from memory in November.
Approve / reject with a reasonDone by: Coordinator
Students check their own application instead of emailing the office
Between the deadline and the results, the scholarships inbox used to be mostly "did you get my essay?" Each student signs in and sees only their own applications, and whether each one is with the committee, a finalist or decided. The office answers the question once, on the page, instead of forty times.
Status tracker for the submitterDone by: Student
Who sees what in a scholarship program portal
Every person signs in to their own view. This is what each role in the demo gets.
Committee member
Sees every application in the portal.
- Pages
- Home, Applications, My reviews, Rubric
- Can start
- Add a review
- Doesn’t see
- Student (on applications)
Coordinator
Sees every application in the portal.
- Pages
- Home, Applications, Documents, Committee reviews, Round calendar
- Can start
- Request a document
- Decides
- Marks applications Awarded or Declined, with a reason
What’s in the scholarship program portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Applications
- Essay title (text)
- Student (link)
- Scholarship (choice: First-Generation Award, STEM Futures, Creative Arts Scholarship)
- School (text)
- Intended study (text)
- Status (choice: Submitted, Committee review, Finalist, Awarded, Declined)
- Personal statement (long text)
- Submitted (date)
- Decision note (long text)
Reviews
- Committee member (link)
- Application (link)
- Recommendation (choice: Strong yes, Yes, No)
- Score (1–5) (number)
- Notes (long text)
Documents
- Document (text)
- Application (link)
- Needed by (date)
- Status (choice: Requested, Uploaded, Checked)
- Kind (choice: Income evidence, Transcript, Recommendation, Declaration, Portfolio, Acceptance form)
- File (file)
- Student (link)
Round dates
- Event (text)
- Date (date)
- Kind (choice: Deadline, Committee, Interview, Decision)
Team
- Name (text)
- Role (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Decide
3 partsApprove / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Status tracker
“Where's my request?” answered as a progress bar on the submitter's own page.
Board by status
Cards in columns. Drag a record to move it along.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
Scholarship management software collects applications, routes them through committee review, records each award or decline, and tells students where they stand. Pory builds it as a portal from a description of your program, with a sign-in for each student and committee member and a flat price however many students apply.
Yes. Each student signs in to their own page and sees their application's status as the committee moves it, from submitted through review to the decision, without emailing the office to ask.
No. Pory records who was awarded and how much, and your finance team pays through the tools they already use. Pory doesn't take or send payments.
A student signs in with a link sent to their email and lands on Home. They see Home, My applications, My documents, Key dates and Scholarships, and only the applications that are theirs. From there they can use “New application” and “Upload a document”.
Only committee members and coordinators. It's hidden from students: it doesn't appear on their pages or in the records they open.
Coordinator decide: they mark each one Awarded or Declined and give a reason. Everyone else sees the decision and the reason on the record, without the buttons to change it.
The public pages: Apply. Anything about a particular person stays behind their sign-in.
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Build your scholarship program portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited students.