Applicant
Sees only their own applications.
- Pages
- Home, My applications, Round dates, Guidelines
- Can start
- New application
- Doesn’t see
- Reviews
My applications
Grant application portal for foundations & funders
A grant round portal is where community groups apply for funding, each reviewer files their own score on every application, and the program officer awards or declines with a reason. Applicants follow their own application's status instead of emailing to ask.
Pattern: RequestsDescribe it to Pory
“We run a small-grants round for community groups. Groups apply online, three volunteer reviewers score every application, and our program officer awards or declines each one.”
Viewing as
Run a grant round without the spreadsheet
A small foundation's grant round is a short, busy cycle: the call opens, applications arrive, reviewers score them, the committee awards or declines, and every applicant wants to know where they stand. Pory puts that cycle in one portal. Applicants apply and follow their status, each reviewer files their own score on the application, and every decision goes on the record with its reason.
- 1.ApplyApplicants fill in your application form with their case for funding. Each application becomes a record, not an email thread.
- 2.ReviewEach reviewer files their own score and notes on the application, so the scores sit side by side with who gave them.
- 3.DecideThe committee awards or declines each application with a reason, and the applicant sees the outcome on their own page.
- 4.ReportFunded projects move to reporting: grantees file milestone reports against the grant. See the grantee reporting portal
In plain English
How Pory sets it up
Pory gives every applicant, reviewer and program officer a sign-in of their own. Each applicant sees only their own applications. It covers applications & reviewer scoring. Applications, reviews, round dates, attachments and team live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Community groups apply in one form instead of a Word attachment
Applications used to arrive as Word documents in three different templates, and someone retyped each budget figure into a spreadsheet. In Pory a group fills in the project, organization, focus area, amount and its case for funding, and the application goes straight to the review panel with their name on it. Nobody chases a missing budget line by email again.
Forms to submit a recordDone by: Applicant
Each reviewer's score sits on the application under their own name
Reviewers used to fill in copies of one scoring spreadsheet, and last round two of them saved over each other. In Pory each reviewer opens an application and files their own review: a score out of 5, a recommendation and notes, kept as a separate record on that application. The program officer opens it and reads each reviewer's view in turn.
Notes & scores on a recordDone by: Reviewer
Awards and declines carry their reason on the application itself
Decisions used to live in board minutes and a follow-up email nobody could find by March. The program officer opens an application, reads the reviews, and awards or declines it with the reason written onto the record. When a group asks why they missed out, the answer takes one click, not an afternoon in the inbox.
Approve / reject with a reasonDone by: Program officer
Applicants watch their application move from review to a decision
Every round used to bring a week of "just checking you got our application" emails. Each applicant signs in and sees only their own applications and where each one stands: In review, Shortlisted, then Awarded or Declined. The program team gets that week back and spends it reading proposals.
Status tracker for the submitterDone by: Applicant
Who sees what in a grant round portal
Every person signs in to their own view. This is what each role in the demo gets.
Reviewer
Sees every application in the portal.
- Pages
- Home, Applications, My scores, Scoring guide
Program officer
Sees every application in the portal.
- Pages
- Home, Applications, Reviewer scores, Round calendar
- Decides
- Marks applications Awarded or Declined, with a reason
What’s in the grant round portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Applications
- Project (text)
- Applicant (link)
- Organization (text)
- Focus area (choice: Community, Education, Environment, Arts & heritage)
- Amount requested (number)
- Status (choice: In review, Shortlisted, Awarded, Declined)
- Case for funding (long text)
- Submitted (date)
- Decision note (long text)
Reviews
- Reviewer (link)
- Application (link)
- Recommendation (choice: Fund, Fund in part, Don't fund)
- Score (1–5) (number)
- Notes (long text)
Round dates
- Event (text)
- Date (date)
- Kind (choice: Round, Workshop, Decision, Reporting)
Attachments
- Document (text)
- Application (link)
- Applicant (link)
- Kind (choice: Budget, Bylaws, Child protection policy, Financial statements, Quote)
- Added (date)
- File (file)
Team
- Name (text)
- Role (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Decide
3 partsApprove / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Status tracker
“Where's my request?” answered as a progress bar on the submitter's own page.
Notes & scores
A reviewer's score, a coach's feedback, a clinician's note, kept on the record it belongs to.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
For a small foundation, the right grant software is one you can set up yourself and afford every year. Grant management suites for small foundations are commonly priced from about $4,000 to $20,000 a year, according to grant-software vendor Foundant's comparison. Pory is a flat price per portal: $59 a month, or $49 a month billed annually, for a portal with applications, reviewer scores, decisions and applicant status.
Yes. Each reviewer files their own score as a separate record on the application, so the committee sees every score, who gave it and their notes in one place instead of in a shared spreadsheet.
On their own page. When the committee awards or declines an application, the applicant's status changes and the reason sits on the record they can see, and Pory can email them when it happens.
An applicant signs in with a link sent to their email and lands on Home. They see Home, My applications, Round dates and Guidelines, and only the applications that are theirs. From there they can use “New application”.
Only reviewers and program officers. It's hidden from applicants: it doesn't appear on their pages or in the records they open.
Program officer decide: they mark each one Awarded or Declined and give a reason. Everyone else sees the decision and the reason on the record, without the buttons to change it.
The public pages: Apply. Anything about a particular person stays behind their sign-in.
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Build your grant round portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited applicants.