Speaker
Sees only their own talk proposals.
- Pages
- Home, My talk proposals, My materials, Key dates, Speaker guide
- Can start
- New talk proposal, Upload a file
- Doesn’t see
- Committee scores
My talk proposals
Call for papers & speakers portal for conferences
A conference CFP portal is where speakers submit talk proposals, each program committee member files their own score on every proposal, and the program chair accepts or rejects each talk with a reason. Speakers see only their own proposals.
Pattern: RequestsDescribe it to Pory
“Our conference's call for papers takes talk proposals from speakers. Five committee members score each one, and the program chair accepts or rejects.”
Viewing as
A call for papers your committee can actually run
A call for papers lives or dies in the review: hundreds of talk proposals, a program committee scoring them in parallel, and speakers waiting to hear back. Pory gives speakers a form to submit to and a page to check, and gives each committee member their own place to score.
- 1.SubmitSpeakers submit their talk through your form, with a title, abstract and the details you ask for.
- 2.ScoreEach committee member files their own score and notes on every talk they review.
- 3.DecideTalks are accepted or rejected with a reason, and each speaker sees the outcome on their own page.
In plain English
How Pory sets it up
Pory gives every speaker, committee member and program chair a sign-in of their own. Each speaker sees only their own talk proposals. It covers talk submissions & program committee. Talk proposals, committee scores, speaker materials, key dates and team live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Speakers pitch a talk in one form with track, format and level
Proposals used to arrive as emails with abstracts pasted in three fonts, and the format was whatever the speaker forgot to mention. In Pory a speaker titles the talk, picks a track, a format and a level, and writes the abstract, then sees only their own proposals and where each stands. The chair stops copying abstracts into a spreadsheet at midnight.
Forms to submit a recordDone by: Speaker
Every committee score is filed on the proposal, reviewer by reviewer
Committee scoring used to be a shared spreadsheet with a column per reviewer and a lot of blank cells. In Pory each committee member opens a proposal and files a score out of 5, a recommendation and a note for the chair, as their own record on that talk. The chair opens any proposal and reads each reviewer's score in turn.
Notes & scores on a recordDone by: Committee member
The program chair accepts or rejects each talk with a reason attached
Rejections used to be a bcc'd form email that told speakers nothing about why. The program chair opens a proposal, reads each committee score on it, and accepts or rejects it, adding the reason to the record. Speakers who ask for feedback get the chair's actual words instead of a shrug.
Approve / reject with a reasonDone by: Program chair
Who sees what in a conference CFP portal
Every person signs in to their own view. This is what each role in the demo gets.
Committee member
Sees every talk proposal in the portal.
- Pages
- Home, Talk proposals, My scores, Scoring guide
Program chair
Sees every talk proposal in the portal.
- Pages
- Home, Talk proposals, Committee scores, Speaker materials, Key dates
- Can start
- Request an item
- Decides
- Marks talk proposals Accepted or Rejected, with a reason
What’s in the conference CFP portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Talk proposals
- Talk title (text)
- Speaker (link)
- Track (choice: Frontend, Data, Platform, People & teams)
- Format (choice: Talk (30 min), Lightning (10 min), Workshop (90 min))
- Level (choice: Beginner, Intermediate, Advanced)
- Status (choice: In committee review, Shortlisted, Accepted, Rejected)
- Abstract (long text)
- Submitted (date)
- Decision note (long text)
Committee scores
- Committee member (link)
- Talk (link)
- Recommendation (choice: Strong accept, Accept, Weak reject, Reject)
- Score (1–5) (number)
- Notes for the chair (long text)
Speaker materials
- Item (text)
- Talk (link)
- Due (date)
- Status (choice: Requested, Uploaded, Checked)
- Kind (choice: Bio, Headshot, Agreement, Slides)
- File (file)
- Speaker (link)
Key dates
- Event (text)
- Date (date)
- Kind (choice: Committee, Call for papers, Decision, Speakers, Conference)
Team
- Name (text)
- Role (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Decide
2 partsApprove / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Notes & scores
A reviewer's score, a coach's feedback, a clinician's note, kept on the record it belongs to.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
Call for papers software collects talk proposals, lets a program committee score them, and records which talks are accepted or rejected. Pory builds a CFP portal from a description of your conference, with a sign-in for each speaker and reviewer and a flat price however many proposals arrive.
Yes. Every committee member files their own score and notes on a talk, so the scores sit side by side on the proposal and nobody overwrites anyone else's.
Yes. When a talk is accepted or rejected, the speaker's status changes on their own page with the reason, and Pory can email them a notification.
A speaker signs in with a link sent to their email and lands on Home. They see Home, My talk proposals, My materials, Key dates and Speaker guide, and only the talk proposals that are theirs. From there they can use “New talk proposal” and “Upload a file”.
Only committee members and program chairs. It's hidden from speakers: it doesn't appear on their pages or in the records they open.
Program chair decide: they mark each one Accepted or Rejected and give a reason. Everyone else sees the decision and the reason on the record, without the buttons to change it.
The public pages: Propose a talk. Anything about a particular person stays behind their sign-in.
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Build your conference CFP portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited speakers.