Staff
Sees only their own timesheets.
- Pages
- Home, My timesheets, Pay dates, Projects, How to log hours
- Can start
- Log a week, New timesheet
My timesheets
Timesheet submission & approval portal
A timesheet approval portal is where staff submit their hours for the week against a project and their manager approves or rejects each timesheet, with the reason kept on it.
Pattern: RequestsDescribe it to Pory
“Our team logs hours against client projects every week. Each person submits a timesheet, and their manager approves it or rejects it with a note.”
Viewing as
In plain English
How Pory sets it up
Pory gives every staff and manager a sign-in of their own. Each staff sees only their own timesheets. It covers submit hours → approve. Timesheets, pay dates, projects and who to ask live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Staff log their week's hours against a project in one form
Hours used to arrive as a spreadsheet tab per person, emailed on Friday afternoon or Monday morning depending on who you asked. In Pory each person picks the week, enters their hours and the project, adds a note if something was unusual, and submits. They can see which weeks are submitted, approved or rejected, so "did you get my timesheet?" disappears.
Forms to submit a recordDone by: Staff
Managers approve a week's hours or reject it with a note
Approving timesheets meant opening every attachment, redoing the sums and replying to ask about the odd 12-hour Wednesday. In Pory the manager sees submitted timesheets as cards, opens one, and approves it or rejects it with a note that stays on the timesheet. The person knows exactly what to fix, and only approved weeks count.
Approve / reject with a reasonDone by: Manager
Who sees what in a timesheet approval portal
Every person signs in to their own view. This is what each role in the demo gets.
Manager
Sees every timesheet in the portal.
- Pages
- Home, Timesheets, Timesheet calendar, Projects
- Decides
- Marks timesheets Approved or Rejected, with a reason
What’s in the timesheet approval portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Timesheets
- Week (text)
- Project (choice: Harborside build-out, City library remodel, Wharfside café storefront, Internal)
- Week starting (date)
- Hours (number)
- Notes (long text)
- Status (choice: Not submitted, Submitted, Approved, Sent to payroll, Rejected)
- Due (date)
- Employee (link)
- Manager's note (long text)
Pay dates
- What (text)
- Date (date)
- Kind (choice: Timesheets due, Pay day, Holiday, Handover)
- Note (text)
Projects
- Project (text)
- Client (text)
- Project lead (link)
- Handover date (date)
- Status (choice: Bidding, Active, On hold, Completed)
Who to ask
- Name (text)
- Role (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Decide
1 partApprove / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
A staff signs in with a link sent to their email and lands on Home. They see Home, My timesheets, Pay dates, Projects and How to log hours, and only the timesheets that are theirs. From there they can use “Log a week” and “New timesheet”.
Manager decide: they mark each one Approved or Rejected and give a reason. Everyone else sees the decision and the reason on the record, without the buttons to change it.
You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.
More workplace portals
All workplace portalsEmployee onboarding portalTasks, documents, equipmentPTO & leave requests portalSubmit → manager approvalExpense reimbursement portalClaim → finance approvalIT help desk portalTicket submit & resolvePerformance reviews portalSelf + manager review cycleApplicant tracking portalApplications & interview stagesOffboarding portalAsset return & access revocationPolicy acknowledgment portalPublish policies & see who hasn't read themVisitor management portalPre-registration & today's visitor list
Build your timesheet approval portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited staff.