Employee
Sees only their own leave requests.
- Pages
- Home, My leave requests, My paperwork, Team calendar, Leave policy
- Can start
- Request leave, New leave request, Upload a form
My leave requests
PTO & leave request portal with manager approval
A PTO and leave request portal is where employees ask for time off, managers approve or decline each request with a reason, and HR sees everyone's leave on one calendar.
Pattern: RequestsDescribe it to Pory
“Our 40-person company needs a place where employees request time off, their manager approves or declines, and HR sees everyone's leave.”
Viewing as
In plain English
How Pory sets it up
Pory gives every employee, manager and HR a sign-in of their own. Each employee sees only their own leave requests. It covers submit → manager approval. Leave requests, leave paperwork, key dates and team live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Employees ask for time off in a form, not a Slack message
Leave requests used to arrive as DMs, emails and hallway asks, and someone copied them into a spreadsheet. In Pory an employee picks the type and the dates, adds a reason, and the request lands as Pending. They can see where every request they've made stands, so nobody has to ask twice.
Forms to submit a recordDone by: Employee
Managers decide in one click, with the reason kept on the request
A manager opens the request, reads the dates, the reason and who covers, and approves or declines. A decline carries a note on the request itself, so the employee knows why and what to try instead. No more "did you see my email about Friday?"
Approve / reject with a reasonDone by: Manager
HR sees who's out, when, on one calendar
Planning coverage meant cross-checking three people's inboxes. Every request sits on a month view, colored by whether it's pending, approved or taken, so HR can spot a clash before it's approved. Click any entry to open the request behind it.
CalendarDone by: HR
Who sees what in a PTO & leave requests portal
Every person signs in to their own view. This is what each role in the demo gets.
Manager
Sees every leave request in the portal.
- Pages
- Home, Leave requests, Team calendar, Team directory
- Decides
- Marks leave requests Approved or Declined, with a reason
HR
Sees every leave request in the portal.
- Pages
- Home, Team calendar, Leave requests, Paperwork, Team directory, Leave policy
What’s in the PTO & leave requests portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Leave requests
- Summary (text)
- Leave type (choice: Vacation, Sick, Personal, Parental, Unpaid)
- Start date (date)
- End date (date)
- Reason (long text)
- Status (choice: Pending, Approved, Taken, Declined)
- Workdays (number)
- Employee (link)
- Backup (link)
- Manager's note (long text)
Leave paperwork
- Document (text)
- Kind (choice: Sick leave form, Doctor's note, Return-to-work form, FMLA certification, Handoff notes)
- Needed by (date)
- Status (choice: Requested, Uploaded, Checked)
- File (file)
- Employee (link)
- Notes (long text)
Key dates
- What (text)
- Date (date)
- Kind (choice: Deadline, Company holiday, Office closed)
- Note (text)
Team
- Name (text)
- Role (text)
- Department (choice: Design, Engineering, Operations, People)
- Manager (link)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Decide
1 partApprove / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Share
1 partCalendar
Records on a month or week view, by date.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
An employee signs in with a link sent to their email and lands on Home. They see Home, My leave requests, My paperwork, Team calendar and Leave policy, and only the leave requests that are theirs. From there they can use “Request leave”, “New leave request” and “Upload a form”.
Manager decide: they mark each one Approved or Declined and give a reason. Everyone else sees the decision and the reason on the record, without the buttons to change it.
You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.
More workplace portals
All workplace portalsEmployee onboarding portalTasks, documents, equipmentExpense reimbursement portalClaim → finance approvalIT help desk portalTicket submit & resolvePerformance reviews portalSelf + manager review cycleApplicant tracking portalApplications & interview stagesTimesheet approval portalSubmit hours → approveOffboarding portalAsset return & access revocationPolicy acknowledgment portalPublish policies & see who hasn't read themVisitor management portalPre-registration & today's visitor list
Build your PTO & leave requests portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited employees.