Recruiter
Sees every candidate in the portal.
- Pages
- Home, Candidates, Interviews, Scorecards, Open roles
Apply
Applications & interview stages
Applicant tracking portal for small hiring teams
An applicant tracking portal is where candidates apply through a public form, recruiters move each one through interview stages on a board, and interviewers file their scores on the candidate's record.
Pattern: RequestsDescribe it to Pory
“We're hiring for a few roles. Candidates should apply on a public page, recruiters move them through screening and interviews, and each interviewer adds a score and notes.”
Viewing as
In plain English
How Pory sets it up
Pory gives every recruiter and interviewer a sign-in of their own. It covers applications & interview stages. Candidates, interviews, scorecards, open roles and hiring team live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Candidates apply on a public page with their resume attached
Applications came in through a jobs inbox, LinkedIn messages and the occasional resume handed to the front desk. In Pory candidates fill in one public form, with the role, their email, why they want it and their resume, without making an account. Each application lands in the Applied column, and nobody forwards resumes around with "thoughts?" anymore.
Public pages & formsDone by: Recruiter
Recruiters drag candidates from phone screen to offer on one board
Knowing who was at which stage meant a spreadsheet with color-coded rows and a recruiter's memory for the rest. In Pory each candidate is a card in Applied, Phone screen, Interview, Offer, Hired or Rejected, and the recruiter drags it along after each conversation. Hiring managers stop asking where their shortlist stands.
Board by statusDone by: Recruiter
Interviewers log a score and notes on the candidate, not in Slack
Interview feedback trickled in by Slack message days later, if at all, and half of it was "seemed good". In Pory each interviewer sees the candidates assigned to them and files a scorecard with a score from 1 to 5, a recommendation and notes, linked to the candidate. The recruiter opens the candidate and reads each scorecard in one place.
Notes & scores on a recordDone by: Interviewer
Who sees what in an applicant tracking portal
Every person signs in to their own view. This is what each role in the demo gets.
Interviewer
Sees the candidates assigned to them.
- Pages
- Home, Assigned to me, My interviews, My scorecards, Interview guide
What’s in the applicant tracking portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Candidates
- Candidate (text)
- Role (choice: Backend Engineer, Product Designer, Customer Success Lead, Content Marketer, Frontend Engineer)
- Email (text)
- Why this role? (long text)
- Resume (file)
- Stage (choice: Applied, Phone screen, Interview, Offer, Hired, Rejected)
- Interviewer (link)
- Applied on (date)
- What happens next (text)
Interviews
- Interview (text)
- Date (date)
- Round (choice: Phone screen, Technical, System design, Portfolio, Team, Final)
- Status (choice: Scheduled, Scorecard due, Scored, Canceled)
- Where (text)
- Candidate (link)
- Interviewer (link)
Scorecards
- Scorecard (text)
- Candidate (link)
- Score (1 to 5) (number)
- Recommendation (choice: Strong yes, Yes, No, Strong no)
- Notes (long text)
- Interviewer (link)
Open roles
- Role (text)
- Team (choice: Design, Engineering, Customer Success, Marketing)
- Location (text)
- Hiring manager (link)
- Posted (date)
- Status (choice: Open, Interviewing, Offer out, Filled, Paused)
Hiring team
- Name (text)
- Role (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partPublic pages
An application page, a notice board, an open directory: pages and forms anyone can use without signing in, on your domain.
Decide
2 partsBoard by status
Cards in columns. Drag a record to move it along.
Notes & scores
A reviewer's score, a coach's feedback, a clinician's note, kept on the record it belongs to.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
The public pages: Apply and Open roles. Anything about a particular person stays behind their sign-in.
More workplace portals
All workplace portalsEmployee onboarding portalTasks, documents, equipmentPTO & leave requests portalSubmit → manager approvalExpense reimbursement portalClaim → finance approvalIT help desk portalTicket submit & resolvePerformance reviews portalSelf + manager review cycleTimesheet approval portalSubmit hours → approveOffboarding portalAsset return & access revocationPolicy acknowledgment portalPublish policies & see who hasn't read themVisitor management portalPre-registration & today's visitor list
Build your applicant tracking portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited candidates.