Location manager
Sees only their own incidents.
- Pages
- Home, Today's checks, My incidents, Documents, From corporate
- Can start
- Log an incident, New incident, Upload a document
Today's checks
Daily checks
4 of 8 done- Add a task
Franchise operations portal for restaurants
A restaurant and franchise ops portal is where each location works through its opening and closing checklists and logs incidents, and corporate sees every location while each location sees only its own.
Pattern: ChecklistsDescribe it to Pory
“We run 12 franchise locations. Each location needs its opening and closing checklists and a way to log incidents like food-safety issues, and each location should only see its own while corporate sees all of them.”
Viewing as
In plain English
How Pory sets it up
Pory gives every location manager and corporate ops a sign-in of their own. Each location manager sees only their own incidents. It covers checklists & incident logs. Incidents, daily checks, documents, corporate visits, bulletins, locations and corporate team live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Each location works through its opening and closing checks on a phone
Opening checks were a paper sheet on a clipboard by the pass, and by Friday it had a coffee ring and three missing days. The manager on shift works through the day's checks (fridge temps, sanitizer, allergen board, fryer oil) checking each one off, with progress shown at the top. Corporate stops asking for photos of the clipboard.
ChecklistsDone by: Location manager
Kitchens log a food-safety scare or a late delivery as it happens
Incidents reached corporate in a Monday email, if the manager remembered, with half the details gone. The location manager picks the type (food safety, equipment, a complaint, an injury), adds when it happened, what went on and a photo. Each incident shows where it stands, so corporate follows up with the facts instead of a phone call asking what happened.
Forms to submit a recordDone by: Location manager
Each location sees its own incidents, corporate sees all twelve
A shared spreadsheet meant every franchisee could read every other store's complaints and injuries, which nobody enjoyed. Each location manager signs in to their own location's incidents, checks and documents, and corporate sees every location side by side. Franchisees stop scrolling past another store's walk-in cooler problems to find their own.
Who sees which recordsDone by: Location manager
Who sees what in a restaurant & franchise ops portal
Every person signs in to their own view. This is what each role in the demo gets.
Corporate ops
Sees every incident in the portal.
- Pages
- Home, Incidents, Daily checks, Documents and visits, Locations, Bulletins
- Can start
- Post a bulletin
What’s in the restaurant & franchise ops portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Incidents
- Incident (text)
- Type (choice: Food safety, Customer complaint, Staff injury, Equipment failure, Delivery issue)
- Occurred on (date)
- What happened (long text)
- Photos (file)
- Location (choice: Wicker Park, Naperville, Lincoln Park, Evanston, Logan Square, Schaumburg, Oak Park, Orland Park)
- Location manager (link)
- Status (choice: Logged, Following up, Resolved)
Daily checks
- Check (text)
- Date (date)
- Location (choice: Wicker Park, Naperville, Lincoln Park, Evanston, Logan Square, Schaumburg, Oak Park, Orland Park)
- Done (yes/no)
- Location manager (link)
Documents
- Document (text)
- Needed by (date)
- Location (choice: Wicker Park, Naperville, Lincoln Park, Evanston, Logan Square, Schaumburg, Oak Park, Orland Park)
- File (file)
- Status (choice: Requested, Uploaded, Checked)
- Location manager (link)
- Notes (long text)
Corporate visits
- Visit (text)
- Date (date)
- Location (choice: Wicker Park, Naperville, Lincoln Park, Evanston, Logan Square, Schaumburg, Oak Park, Orland Park)
- Status (choice: Booked, Done)
- Score (%) (number)
- Location manager (link)
- Visiting (link)
Bulletins
- Bulletin (text)
- Published (date)
- Kind (choice: Menu, Food safety, Operations)
- What it says (long text)
Locations
- Location (text)
- Location manager (link)
- Address (text)
- Status (choice: Open, Remodel, Opening soon)
Corporate team
- Name (text)
- Role (text)
- Phone (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Decide
1 partChecklists
A task list on each record, ticked off in its detail view, with progress shown. Use it for onboarding, inspections or opening duties.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
A location manager signs in with a link sent to their email and lands on Home. They see Home, Today's checks, My incidents, Documents and From corporate, and only the incidents that are theirs. From there they can use “Log an incident”, “New incident” and “Upload a document”.
You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.
More field service portals
All field service portalsField-service dispatch portalJob → assign → completeInspection reports portalChecklist → photos → defects assignedEquipment maintenance logs portalSchedule & historySafety incident reporting portalReport → investigate → closeCleaning & janitorial portalJob checklists & photo proofLandscaping & pool service portalService visits & each client's history
Build your restaurant & franchise ops portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited franchisees.