Inspector
Sees only their own defects.
- Pages
- Home, Checklist, My defects, My inspections, Inspection guide
- Can start
- Log a defect
Checklist
Checklist items
6 of 8 done- Add a task
Site inspection checklist & defect report portal
An inspection report portal is where inspectors work through each site's checklist item by item, log the defects they find with photos, and the site manager assigns every defect to a contractor. Contractors see only the defects assigned to them.
Pattern: ChecklistsDescribe it to Pory
“Our safety inspectors walk 12 sites a month. They need to work through a checklist on each inspection and log defects with photos, and the site manager assigns each defect to a contractor to fix.”
Viewing as
In plain English
How Pory sets it up
Pory gives every inspector, site manager and contractor a sign-in of their own. Each inspector sees only their own defects. It covers checklist → photos → defects assigned. Defects, checklist items, inspections, sites and people live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Inspectors check off each site's checklist on the walk
Inspections ran off a laminated sheet on a clipboard, and someone typed the checkmarks into a report back at the office. On site, the inspector works down the checklist (extinguishers current, exits lit, fire doors closing, racking undamaged) checking off each item as they go, with progress shown at the top. Nobody retypes a clipboard at 5pm, and a skipped item is obvious.
ChecklistsDone by: Inspector
Each defect carries the photos that prove it
Defect photos sat in the inspector's camera roll, and matching them to the right site a week later was guesswork. The inspector logs each defect with its photos, the site, the inspection it came from and how severe it is. The site manager and the contractor open the defect and see exactly what the inspector saw, down to which bay has the dented upright.
File attachmentsDone by: Inspector
Every defect gets an owner: the contractor who'll fix it
Defects went into a PDF report, and the site manager then emailed each contractor their share and hoped they read page nine. The site manager opens a defect, names the contractor, and it lands on that contractor's list with the photos, severity and fix-by date. Contractors see only what's theirs, and the critical ones stop waiting at the bottom of a PDF.
Assign to a personDone by: Site manager
Who sees what in an inspection reports portal
Every person signs in to their own view. This is what each role in the demo gets.
Site manager
Sees every defect in the portal.
- Pages
- Home, Defects, Inspection schedule, Sites, People
Contractor
Sees the defects assigned to them.
- Pages
- Home, Assigned to me, Sites, Inspection guide
What’s in the inspection reports portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Defects
- Defect (text)
- Site (link)
- Severity (choice: Minor, Moderate, Critical)
- Photos (file)
- Fix by (date)
- Status (choice: Reported, Assigned, In progress, Fixed, Closed)
- Found (date)
- Inspection (link)
- Assigned contractor (link)
- Reported by (link)
- What the inspector saw (long text)
- How it was fixed (long text)
Checklist items
- Item (text)
- Inspection (link)
- Inspector (link)
- Done (yes/no)
- Result (choice: Pass, Fail, Not applicable)
- Note (long text)
Inspections
- Inspection (text)
- Date (date)
- Site (link)
- Inspector (link)
- Status (choice: Booked, In progress, Complete)
- Defects found (number)
- Notes (long text)
Sites
- Name (text)
- Location (text)
- Site type (choice: Warehouse, Construction site, Depot, Retail)
- Site manager (link)
People
- Name (text)
- Role (text)
- Company (text)
- Phone (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
1 partFile attachments
Upload and view files on the record they belong to, not in a folder named FINAL v2.
Decide
2 partsChecklists
A task list on each record, ticked off in its detail view, with progress shown. Use it for onboarding, inspections or opening duties.
Assign to a person
Name who a record is for and it lands on their list, and nobody else's.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
An inspector signs in with a link sent to their email and lands on Home. They see Home, Checklist, My defects, My inspections and Inspection guide, and only the defects that are theirs. From there they can use “Log a defect”.
You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.
More field service portals
All field service portalsField-service dispatch portalJob → assign → completeEquipment maintenance logs portalSchedule & historySafety incident reporting portalReport → investigate → closeCleaning & janitorial portalJob checklists & photo proofLandscaping & pool service portalService visits & each client's historyRestaurant & franchise ops portalChecklists & incident logs
Build your inspection reports portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited inspectors.