pory logoPory

Veterinary clinic portal for pet records & reminders

A veterinary clinic portal is where each pet has one record of its visits and vaccinations, vets add notes and medications after every consult, and owners get reminded before a vaccination is due.

Pattern: Tracking

Describe it to Pory

“Our vet clinic wants each pet to have a record with its visit history and vaccinations, vets to add notes after each visit, and owners to be reminded when a vaccine is due.”

Viewing as

Pets

Pets

BiscuitDogBeagleTariq Rautio4 yrs
MisoCatDomestic shorthairTariq Rautio2 yrs
JuniperRabbitNetherland dwarfElena Popescu1 yr
RocketDogBorder collieBen Adler7 yrs
LunaDogLabrador retrieverDaniel Reyes11 weeks
ToffeeDogCockapooAmy Fischer5 yrs
PepperBirdCockatielKeiko Sato3 yrs
OliveCatRagdollMarisol Vega10 yrs

Showing 1–8 of 8

Powered by Pory

In plain English

How Pory sets it up

Pory gives every pet owner and vet a sign-in of their own. Each pet owner sees only their own pets. It covers pet records & visit history. Pets, visits, vaccinations, prescription refills, records, invoices and team live in Pory's own database, so there's no spreadsheet to keep in sync.

What it does

01

Each pet's visits and vaccinations open from one record

A pet's history is split between the practice software, a paper card the owner forgets, and whichever vet happens to remember the dog. Each pet has one record here: species, breed, weight and allergies, with each visit's notes and medications and every vaccination listed underneath. The vet opens Biscuit's record and reads his last visits before walking into the consult room.

Detail view with related itemsDone by: Vet
02

Owners get reminded before a booster comes due

Vaccination reminders go out as postcards, if someone at the front desk remembers, and half the addresses are two moves out of date. Each vaccination has a next-due date on the pet's record, and the owner gets a reminder in the portal and by email as it comes up. Fewer boosters lapse, and fewer boarding kennels turn a dog away at the door.

Notifications & remindersDone by: Pet owner

Who sees what in a veterinary clinic portal

Every person signs in to their own view. This is what each role in the demo gets.

Pet owner

Sees only their own pets.

Pages
Home, My pets, Vaccinations, Appointments, Prescriptions, Records and invoices
Can start
Ask for an appointment, Ask for a refill

Vet

Sees every pet in the portal.

Pages
Home, Pets, Appointments, Vaccinations, Prescriptions
Can start
Register a pet

What’s in the veterinary clinic portal template

The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.

Pets

  • Name (text)
  • Species (choice: Dog, Cat, Rabbit, Bird, Other)
  • Breed (text)
  • Owner (link)
  • Age (text)
  • Weight (lb) (number)
  • Allergies (long text)

Visits

  • Visit (text)
  • Date (date)
  • Time (text)
  • Pet (link)
  • Vet (link)
  • Owner (link)
  • Status (choice: Booked, Checked in, Seen)
  • Clinical notes (long text)
  • Medications prescribed (long text)

Vaccinations

  • Vaccination (text)
  • Next due (date)
  • Pet (link)
  • Last given (date)
  • Owner (link)
  • Status (choice: Up to date, Due soon, Booked, Overdue)

Prescription refills

  • Medication (text)
  • Pet (link)
  • How much (text)
  • Requested (date)
  • Owner (link)
  • Status (choice: Requested, Approved, Ready for pickup, Picked up)

Records

  • Title (text)
  • Kind (choice: Vaccination certificate, Visit summary, Lab results, Care sheet)
  • Shared on (date)
  • Pet (link)
  • File (file)
  • Owner (link)

Invoices

  • Invoice (text)
  • For (text)
  • Issued (date)
  • Due (date)
  • Amount ($) (number)
  • Owner (link)
  • Status (choice: Issued, Paid, Overdue)

Team

  • Name (text)
  • Role (text)
  • Direct line (text)

The parts behind this portal

Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal

Decide

1 part

  • Reminders by date

    Renewals, expiries and overdue work, in an in-app inbox and by email.

Share

1 part

  • Detail view with related items

    Open a unit, a pet or a listing to see its details and everything tied to it: requests, visits, offers. Share it by link; edit, change the status or add a related item from there.

Control

3 parts

  • Who sees which records

    Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.

  • Passwordless sign-in

    A sign-in link by email, by default. Password sign-in if you'd rather.

  • Your brand

    Your domain, your colors, your logo. Members see you.

Frequently asked questions

A pet owner signs in with a link sent to their email and lands on Home. They see Home, My pets, Vaccinations, Appointments, Prescriptions and Records and invoices, and only the pets that are theirs. From there they can use “Ask for an appointment” and “Ask for a refill”.

You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.

More health portals

All health portals
Patient intake portalForms, insurance, historyTherapy & counseling portalSessions, notes, homeworkPhysical therapy portalExercise plans & progress logsDental treatment plans portalProposed → accepted → doneNutrition & health coaching portalMeal logs & check-insHome-care agency portalCaregiver visits & care plansReferral management portalRefer → accept → seen → report backPrior authorization requests portalSubmit → payer review → approve/deny

Related portals

LearningCoaching program portalCohorts, milestones, sessionsLearningBootcamp portalApplications & weekly submissionsApplicationsAccelerator & incubator portalStartup applications & cohorts

Build your veterinary clinic portal with Pory

Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited pet owners.

See pricing · How Pory builds a portal