Apply
Apply → approve → stand assigned
Exhibitor & vendor applications portal
An exhibitor and vendor application portal is where makers apply for a stand through a public form, the organiser approves or declines each application, and approved exhibitors see their stand and upload their insurance.
Pattern: RequestsDescribe it to Pory
“We run makers markets and want stallholders to apply for a stand through a public form, our team to approve or decline them, and exhibitors to see their stand and upload insurance documents.”
Viewing as
In plain English
What is an exhibitor & vendor applications portal?
An exhibitor and vendor application portal is where makers apply for a stand through a public form, the organiser approves or declines each application, and approved exhibitors see their stand and upload their insurance. It follows the Requests pattern: someone submits, someone decides, it moves through statuses. Pory generates it from a plain-English description, with a login for each role (exhibitor and organiser) that shows only what that role should see, and flat pricing with unlimited exhibitors.
What it does
Makers apply for a stand through one public form
Stallholder applications arrive through an online form, Instagram DMs and emails with photos attached, and the organiser copies them into one spreadsheet by hand. Anyone can apply here without an account: the business, what they sell, any power or space needs, the stand type and which fair. Every application lands in one list, in the same shape, ready to review.
Public pages & formsDone by: Exhibitor
Organisers approve or decline each stallholder, with the reason kept
Choosing stallholders means a spreadsheet of colour-coded rows and a pile of "sorry, not this time" emails written from scratch. The organiser opens each application, reads what they sell, and approves it or declines it with a note that stays on the application, or drags it to the waitlist. Applicants hear why, and the organiser writes each reason once.
Approve / reject with a reasonDone by: Organiser
Exhibitors check their status and stand number without emailing the organiser
In the fortnight before a fair, the organiser's inbox is full of "have I got a stand?" and "which hall am I in?" Each exhibitor signs in to see their applications move from Submitted to Under review to Approved, with the stand number on the application once it's assigned. The questions stop arriving the week before bump-in.
Status tracker for the submitterDone by: Exhibitor
Stallholders upload their insurance and certificates to their own list
Public liability certificates arrive as email attachments days before the fair, and someone matches them to stallholders late at night. Each exhibitor uploads their insurance, food safety certificate or risk assessment to their own documents list, with its type and expiry date. The organiser opens the file from the list instead of searching an inbox.
File uploadsDone by: Exhibitor
The parts every portal is built from
Pory generates a portal from these pieces and wires the permissions between them. The same parts run a grant round, a help desk, and a tenant portal — only the names on the pages change.
Collect
Forms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
Public pages
An application page, a notice board, an open directory — pages and forms anyone can use without signing in, on your domain.
Self sign-up
People create their own account and land in the role you chose for them.
File attachments
Upload and view files on the record they belong to — not in a folder named FINAL v2.
Decide
Approve / reject with a reason
Decision buttons for whoever may edit the status. Who decided, when, and why stays on the record.
Status tracker
“Where's my request?” answered as a progress bar on the submitter's own page.
Board by status
Cards in columns. Drag a record to move it along.
Checklists
Task lists ticked off per record, with progress — onboarding runs, inspections, opening duties.
Assign to a person
Name who a record is for and it lands on their list, and nobody else's.
Notes & scores
A reviewer's score, a coach's feedback, a clinician's note — kept on the record it belongs to, never lost in a thread.
Reminders by date
Renewals, expiries and overdue work, in an in-app inbox and by email.
Share
Tables
Search, filters, sorting, inline add and edit — the spreadsheet, minus the sharing accident.
People directory
Portraits, names, and roles from a table, shown only to the roles allowed to see them.
Calendar
Records on a month or week view, by date.
Gallery & image grid
Records as cards or photos.
Record pop-up & linked records
A shareable pop-up with a record's details and what's linked to it. Edit, change status, or add a linked record from there.
Notices & info pages
Check-in details, benefits, updates — a page for a role to read.
Counts, totals & averages
Live figures over the rows a viewer is allowed to read.
Control
Role & row access
Own, assigned, managed, and team rows; hidden fields per role. Generated from your description, not configured field by field.
No-Password Doors
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colours, your logo. Members see you.
On purpose
Four things Pory won’t do
A portal runs a program, a service, or a process. These jobs belong to tools built for them, and Pory keeps the records around them instead.
Take payments
Pory tracks who owes what and who has paid. It doesn't collect the money — keep your payment tool for that.
Book time slots
Availability, capacity, time zones, and reschedules are a whole product. Pory holds what happens after the booking.
Host the conversation
No feeds, threads, likes, or polls. A note on a record, yes; a forum, no. Where members talk is another tool's job.
Plan routes
Pory keeps the service record, not the map.
Frequently asked questions
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Your exhibitor & vendor applications portal, live today.
Describe it in a sentence and send the invite. Unlimited exhibitors, flat price.