Client
Sees only their own commissions.
- Pages
- Home, My commissions, My files, Payments, Commission guide
- Can start
- Request a commission, New commission
My commissions
Art commission request portal for artists
An artist commissions portal is where clients request a commission with a brief and references, follow its progress from sketch to finished piece, and receive the files on the commission itself.
Pattern: RequestsDescribe it to Pory
“I'm an illustrator and want clients to request commissions with a brief and reference photos, see how their piece is progressing, and get their files delivered in one place.”
Viewing as
In plain English
How Pory sets it up
Pory gives every client and artist a sign-in of their own. Each client sees only their own commissions. It covers request → progress → delivery. Commissions, deliveries, payments and studio live in Pory's own database, so there's no spreadsheet to keep in sync.
What it does
Clients request a commission with the brief and references attached
Commission requests arrive as Instagram DMs, a half-remembered chat at a craft fair booth and an email with nine attachments. The client fills in one form: what they want, the medium, when they need it by, and their reference photos. The artist starts from a complete brief instead of scrolling back through a month of messages.
Forms to submit a recordDone by: Client
Clients see their piece move from sketching to delivered
Artists lose painting hours answering "how's it coming along?" in five different inboxes. Each client sees their own commissions move through Requested, Accepted, Sketching, In progress and Delivered, and can open one to see what's been sent so far. They can check at midnight without the artist replying at midnight.
Status tracker for the submitterDone by: Client
The artist delivers sketches and final files on the commission
Finished files go out as email attachments that bounce for being too big, then as a link that lapses before the client gets to the framer. The artist uploads each delivery against its commission, from the first sketch to the print-ready file, and the client opens them from their own list. The high-resolution file is still there at Christmas.
File attachmentsDone by: Artist
Who sees what in an artist commissions portal
Every person signs in to their own view. This is what each role in the demo gets.
Artist
Sees every commission in the portal.
- Pages
- Home, Deliveries, Commission board, Deadlines, Payments, Commission guide
What’s in the artist commissions portal template
The tables and fields Pory sets up for this portal. Describe your own version and change any of them in the editor.
Commissions
- Commission (text)
- Brief (long text)
- Medium (choice: Digital illustration, Oil on canvas, Watercolor, Ink drawing)
- Client (link)
- Needed by (date)
- Reference photos (file)
- Size (text)
- Status (choice: Requested, Accepted, Sketching, In progress, Delivered, Declined)
- Price ($) (number)
- What happens next (text)
Deliveries
- Delivery (text)
- Commission (link)
- Files (file)
- Sent (date)
- Status (choice: To review, Approved, Changes asked, Shared, Final)
- Kind (choice: Sketch, Color study, Progress photo, Final files)
- Reply by (date)
- Client (link)
- Note (long text)
Payments
- Payment (text)
- Commission (link)
- Due (date)
- Amount ($) (number)
- Status (choice: Upcoming, Paid, Overdue)
- Client (link)
Studio
- Name (text)
- Role (text)
- Email (text)
The parts behind this portal
Each one reads and writes the same records, so a form, its approval and the status page someone checks are one system. How Pory builds a portal
Collect
2 partsForms
Signed-in or public, with typed fields and file uploads. A form files a record; it doesn't start an email thread.
File attachments
Upload and view files on the record they belong to, not in a folder named FINAL v2.
Decide
1 partStatus tracker
“Where's my request?” answered as a progress bar on the submitter's own page.
Control
3 partsWho sees which records
Each person sees their own records, the ones assigned to them, or the ones they manage. Fields can be hidden per role. Pory sets this up from your description, and you can adjust it in the editor.
Passwordless sign-in
A sign-in link by email, by default. Password sign-in if you'd rather.
Your brand
Your domain, your colors, your logo. Members see you.
Frequently asked questions
A client signs in with a link sent to their email and lands on Home. They see Home, My commissions, My files, Payments and Commission guide, and only the commissions that are theirs. From there they can use “Request a commission” and “New commission”.
You invite them. Each person gets a sign-in link by email, with no password to set, and lands in the role you chose for them.
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Build your artist commissions portal with Pory
Describe who signs in and what each person needs, and Pory builds it. Join the waitlist while signups open; paid plans are a flat price with unlimited clients.