How to Create a Job Board using Airtable

How to Create a Job Board using Airtable

How to
Published September 13, 2023
Thanks to the no-code revolution, creating a job board with hundreds or even thousands of listings has become extremely simple. So simple in fact, job boards have been coined the "hello world" of no-code.
In this guide, I'm going to show you step by step on how to create a job listing for your business or community with search, filters and even automations. We’ll break up the guide into 4 easy to follow sections — have fun and let us know how you go!

Table of Contents

  1. Managing Job Listings
  1. Creating Job Board
  1. Receiving job applications
  1. Receiving notifications
  1. Publishing Job Board

Step 1: Managing Job Listings on Airtable

Before we get started on creating our job listing, we will need to create an Airtable base for storing and managing our jobs. New to Airtable? No worries, create a free account first.
Next, you can copy this free Job Board Template into your Airtable account to work off or follow along as reference.

Step 2: Creating the Job Board

Now that we have our jobs ready to go on Airtable, we'll be creating our listing on Pory. Pory is a platform for creating applications on top of Airtable using drag and drop blocks. It also provides your users with accounts and the ability to edit information.
New to Pory? Sign up for a 14 day free trial.
  1. Select Create App from your workspace.
    1. notion image
      This is the editor where you can do things like adding new sections, pages and integrations.
  1. Click on Add Section
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  1. Hover over the job listing section and click on Edit Listing
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  1. Select and Airtable listing block
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      If you're new to Pory, you'll be asked to enter your API key. This is used to authorise Pory to access your Airtable base.
  1. Select your Airtable Base and its Table used for the job listing.
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      We’ve selected the base Job Board (Pythia) and the table Positions.
  1. Select an Airtable View (optional). Using a view can help you manage which records can be seen publicly. E.g. Positions that are currently active only.

Editing the Listing Content

  1. Select the fields to display for each job in the listing. I've gone ahead and mapped:
      • Title to our Name field
      • Subtitle to Description field
      • Action Button to Listing URL field
      • Tags to Position Status field
      • Image to Logo field
        • notion image
  1. Select the Detailed View option
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      This is the view displayed when a user clicks on a job to view more information. Add blocks to build out the relevant information to show. The Apply Now button is the call to action using the field Listing URL
  1. Click Save Changes when done

Step 3: Receiving job applications

The Airtable base includes an Applicants table with a form view used for collecting submissions.
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This is the same form that is opened when you click on the Apply button from the job listing. To get your Airtable from URL:
  1. Click on Share Form
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  1. Paste this link in your Positions table
  1. Add a pre-fill query for each position
    1. Now when a user applies for the position, it will automatically select the position.
      notion image
  1. Make sure the Jobs and Applicants table is linked using the field type Link to another record. This will show us who has applied for the open position.
    1. notion image

Step 4: Receiving Notifications

Once you're happy with everything, it's time to set up some automations to let us know when someone applies for a position.
  1. Click on Automations from Airtable
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  1. Select Send an email or Slack Message
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Setting a Trigger

  1. Select the trigger type When a record is created
  1. Select the table Applications
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Setting an Action

  1. Fill in your email details.
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Turn on the automation!
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Now when someone applies for a job, you should receive an email.
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Another automation idea could be sending out updates to applicants based on the application's status. For example, an email can be sent when the status of the job changes from pending to in review or even a thank you message when the application is closed.

Step 5: Publishing your site!

Congrats -  you should now have a working job board! But before we hit the publish button, don't forget to edit the placeholders and upload your site assets (logo, favicon, colors). Also have a play around with the different blocks.
3, 2, 1 publish! 🚀
Give your job board a free domain or upgrade your account to either embed your job board into an existing site, create a subdomain i.e. or a new domain i.e.
That's it! Let us know how you go and reach out if you have any questions. Hope you enjoyed the tutorial! ✨